Enterprise Email Management

Enterprise Email Archiving & Discovery

The Enforcer is a robust and scalable email management solution that addresses the significant complexities of email archiving and compliance in small and large organizations.  The benefits of using Enforcer are effective risk mitigation, improved responsiveness, and a reduction in costs associated with manually managing email compliance.

 

End User Archiving

Reduce primary mail storage requirements by moving email to secondary archive servers, while providing end users with transparent access to archived email

  • Capture and archive email directly from the users mailbox based on groups and users, and various mail criteria
  • Provide users with the ability to archive their own messages and attachments

  • Replace archived email with a stub to provide transparent access to archived documents and attachments

  • Store only a single instance of messages and attachments reducing storage requirements

  • Pre-capture messages, sending only the message stub, for any message meeting a predefined set of criteria

  • Manage the retention periods of all mail based on groups and users, and various mail criteria

 

Compliance Archiving

Improve your email compliance readiness by capturing and securing a copy of all, or specified email prior to delivery to users mailboxes

  • Administer and fulfill all corporate email retention requirements with prudence

  • Selectively capture and archive specific or all email at the router in real time based on a predefined set of criteria (target specific users/departments)

  • Quarantine email based upon multiple criteria

  • Eliminate reliance on the Domino journal to reduce Notes server load

  • Overcome management issues surrounding Domino journal content

  • Store archived data in a binary format to protect authenticity

  • Lock email from deletions and alterations

 

Email Discovery

Respond quickly and accurately to email search requests, in support of legal compliance, and other corporate discovery initiatives.

  • The Discovery Portal is the interface where search requests are created, and the results are delivered

  • The Discovery Portal enables the ability to create very complex queries that can run against all or specified portions of your email infrastructure; effectively searching for messages and attachments using any combination of message attributes and content

  • The Enforcer also provides the ability to perform federated searches, allowing the simultaneous search of multiple servers.  Search requests are distributed to each server, expediting the search process while delivering aggregated search results.

  • Search results can be held in discovery repositories facilitating for further investigation, and/or distribution

  • Monitor and manage email content to prevent the dissemination of sensitive and inappropriate content

  • Enforce email policies specific to your organizations standards and rules for acceptable email use

 

Email Policy Enforcement

Monitor and manage email content to prevent the dissemination of sensitive and inappropriate content

  • Enforce email policies specific to your organizations standards and rules for acceptable email use